Orchard Build Limited/OIPM Limited
Orchard understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, www.orchardgroup.co.uk and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
1.Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
Account - means an account required to access and / or use certain areas and features of our site;
Cookie - means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and / or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in Part 14;
Cookie Law - means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003.
2. Information About Us
Our Site is owned and operated by Orchard Build Limited, a limited company registered in England under company number 03329819.
Registered address: Orchard House, Feering, CO5 9SE
VAT number: 707 4303 58
Data Protection Officer: Directors.
Email address: firstname.lastname@example.org
Telephone number: 020 7061 9866
Postal address: as above
3. What Does This Policy Cover?
4. What Is Personal Data?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
5. What Are My Rights?
Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:
b) The right to access the personal data we hold about you. Part 13 will tell you how to do this.
c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 15 to find out more.
d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 15 to find out more.
e) The right to restrict (i.e. prevent) the processing of your personal data.
f) The right to object to us using your personal data for a particular purpose or purposes.
g) The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
h) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
i) Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 15.
It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Part 15.
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Orchard Build Limited/OIPM Limited
Limited Modern Slavery and Human Trafficking Policy (last updated 04.01.21)
The statement sets down Orchard Build Limited’s commitment to preventing slavery and human trafficking in our business activities and the steps we have put in place with the aim of ensuring that there is no slavery or human trafficking in our own business and supply chains. We all have a duty to be alert to risks, however small. Staff are expected to report their concerns and management to act upon them.
1. Organisational Structure and Supply Chains
This statement covers the business activities of Orchard Build Limited which are as follows:
Design, build, fit out of commercial properties. The Company currently operates within the UK only.
2. High Risk Activities
The company does not perform any activities that are considered to be at high risk of modern slavery or human trafficking
Responsibility for the Company’s anti-slavery initiatives is as follows:
2.1 Policies: Head of HR is responsible for creating and reviewing policies. The process by which policies are developed is looking at best practice and adapting to the needs of the Company.
2.2 Risk Assessments: Head of HR is responsible for risk assessments in respect of human rights and modern slavery.
2.3 Due Diligence: Head of HR is responsible for due diligence in relation to known or suspected instances of modern slavery and human trafficking.
To ensure a good understanding of the risks of modern slavery and human trafficking in our business and supply chains, the Company requires management are kept up to date with required training.
The Company is committed to ensuring that there is no modern slavery or human trafficking in our business or our supply chains. This Statement affirms its intention to act ethically in our business relationships.
The following policies set down our approach to the identification of modern slavery risks and steps to be taken to prevent slavery and human trafficking in our operations:
4.1 Whistleblowing Policy: The Company encourages all its workers, customers and other
business partners to report any concerns related to its direct activities or its supply chains.
4.2 Orchard Build Code of Conduct: The Code of Conduct sets down the actions and behaviour expected of employees when representing the Company.
4.3 Corporate Social Responsibility (CSR) Policy: The Company’s CSR policy summarises how we work responsibly with suppliers and local communities.
5. Due Diligence Processes for Slavery and Human Trafficking
The Company undertakes due diligence when considering taking on new suppliers, and regularly reviews its existing suppliers. The Company’s due diligence process includes building long-standing relationships with suppliers and making clear our expectations of business partners and evaluating the modern slavery and human trafficking risks of each new supplier and invoking sanctions against suppliers that fail to improve their performance in line with an action plan provided by us, including the termination of the business relationship.
6. Performance Indicators
The Company uses the following key performance indicators (KPIs) to measure how effective we are in ensuring slavery and human trafficking is not taking place in any part of our business or supply chains including use of labour monitoring and payroll systems.
This Modern Slavery and Human Trafficking Statement will be regularly reviewed and updated as necessary. The Management Team endorses this policy statement and is fully committed to its implementation.